Study Abroad - Barcelona Pre-Departure Information


Below, there are links to several important documents which need to be submitted electronically or downloaded, printed, completed, and returned to IAU's U.S. Office via fax, e-mail, or snail mail using the contact information on the form. 

  • Physician Statement - IAU needs confirmation that you’re prepared for a semester abroad. This form requires a doctor’s visit. Due May 1st.

  • Financial Assistance Form - If you are relying on financial assistance to cover all or a portion of your IAU tuition and fees, please download the Financial Assistance Form, complete your portion, and then have a financial aid advisor from your home instruction complete their section and return to IAU. Due within two weeks of acceptance or April 15th - whichever comes first. 

  • Travel Itinerary - Please email your flight or train confirmation email to IAU. Due May 1st.

  • IAU Post Acceptance Waivers - Complete and submit electronically. Due May 1st.

  • Student Photo - Please email your digital photo in .bmp or .jpg format. This photo will be used to create your IAU student ID card and for other administrative and identification purposes. The photo should show your entire face from shoulder up. Please refrain from sending photos with sunglasses, hats or any other accessories that obscure your image. Due May 1st.

  • Program Deposit - For students invoiced by IAU directly for the program deposit, the remainder of your nonrefundable deposit of $800 is due within two weeks of acceptance. The deposit secures your course registration and homestay placement. These placements will not be secure until this payment is made. You can pay your deposit by check or credit card. Additional details can be found on the IAU Payment PageDue within two weeks of acceptance or April 15th - whichever comes first. 

Passports - Please note that for all IAU College programs your passport must adhere to the following guidelines: it must be in good condition, with a date of expiration at least 3 months after the end of your stay in the Schengen area (Europe), and issued within the past 10 years and containing at least 2 blank pages. 

Travel Arrangements - Please plan to arrive in Barcelona before 12:00 pm on the official IAU arrival day. For most, this means departing the United States the day before, as you will lose hours due to the change in time zone and transatlantic flight. If you wish to arrive before before your official IAU arrival day, please be sure to make your own housing arrangements for those extra nights as you will not be able to move in to your IAU provided accommodations ahead of time. For those arriving on the IAU arrival day, an IAU representative will meet you at the airport and assist you back to your home stay in Barcelona. Orientation traditionally will take place the following Monday.

Please note that you must move out of your home stay by 11:00 am on departure day. You are welcome to stay in Europe after this date. However, please note that after the IAU departure date you will be responsible for your own housing accommodations.

Finally, when purchasing your flights, please be sure to fly in to the Barcelona, Spain airport (BCN). Once you have purchased your flight, please submit your itinerary via email and please submit the details through your student portal. If you have any questions, please contact

IAU students enjoying the sun in Barcelona, Spain